Senior Documentation Officer
Job Purpose
- To ensure that the bank is protected at all times through appropriate source documents, legally enforceable charge documentation / securities, duly assigned insurance policies and adequate underlying value of securities, which are effectively controlled and monitored through a follow up system for routine actions.
Key result areas
- Prepare documentation checklist to ensure that the credit conditions, documents, securities, insurance assignments required to be obtained prior to implementation of any newly approved / renewed facilities are incorporated.
- Check all documents required to be executed by the customer, to ensure adequate protection for the bank.
- Check detailed terms and conditions to customers through comprehensive Facility Agreements.
- Verify the signatures on the executed documents in terms of the source documents / power of attorney held on record, to ensure authenticity and legal enforceability.
- Ensure that all conditions stipulated in the CP as precedent to disbursement of facility(s) have been duly complied with and all securities / insurance policies have been obtained prior to releasing limits for implementation / renewal in the system. If not, specific waiver / deferral must be available on record.
- Once the documents / securities / insurance policies are imaged in the system check the accuracy to make sure of accurate reporting to top management and keep them under dual custody and maintain safety as per bank’s standard operating procedures. Initiate timely renewals through Relationship Managers, whilst bearing in mind any statute of limitations.
- Ensure the Facility Agreements properly reflects limits approved and terms and conditions documentation required to cover all facilities.
Knowledge skills & experience
- A thorough understanding of company laws in UAE and a fair acquaintance with the legal issues attaching to commercial lending.
- 3 to 5 years experience in the area of Commercial Banking / Loan Documentation, Operations.
- Good communication skills in written English and knowledge of Arabic.
- Post Graduate/ law degree is preferred.
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